IT Purchase Request Form

Introduction:

Use the IT Purchase Request form for software, hardware, and consulting services purchase requests. You will be notified if the purchase is approved or if it requires additional review.

  • IT approval does NOT replace funding or budget approvals that occur within the unit or the Expert Business Office (EBO). Upon review, this form will generate an approval email for you to submit with the purchase request or PCard documentation to the EBO.

  • All purchase requests for use at the Health Science Center (HSC) must be reviewed and approved by HSC Information Technology Services, regardless of dollar amount or availability on the Mountaineer Marketplace. This ensures compatibility and compliance with HSC policies and procedures.

  • IT approval is NOT required to purchase products under current university negotiated contracts, such as software available through the ITS Software Licensing site or hardware available through the Mountaineer Marketplace.
     
  • Purchase requests that exceed $5,000 are sent to Procurement Contracting & Payment Services (PCPS) for additional review. A PCPS staff member will contact you to advise if additional forms or a legal review are required.
     
  • Purchase requests for technology that use university data may require additional review by ITS Information Security.

To submit a request, click the Submit Purchase Request button to complete the IT Purchase Request Form. You will be notified immediately if the purchase is pre-approved or if it requires further review.

Eligibility:

Any employee at WVU may complete this form. You may still require departmental or other approval to execute the purchase.

Cost:

There is no charge to request or use this service. There will, of course, be a cost for the goods or services you are buying.