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Email Classes and Students Via eCampus or STAR

Overview:

Once registration starts for a term, instructors can email a class or a selection of students using eCampus or STAR.

How do I send emails to students?

To email from eCampus, view the Email vs. Messages in a Learn 9 Course guide.

To email From STAR:

  1. Log into star.wvu.edu.

  2. Select the Faculty and Advisors tab.

  3. Select Summary Class List.

  4. Select the appropriate term from the drop-down list.

  5. Select the appropriate CRN from the drop-down list.

  6. Then click Summary Class List.

  7. Proceed depending on the size of your class:

    1. For smaller classes, you will see an Email Class link. Clicking the Email Class link will generate an email compose window containing the class list in your default email client.

      The student emails will all appear in the BCC section. Compose your message and send the email.

      If you expect to email your class again in the future, you can copy and paste the email list from the BCC section to your email client for later use.


      If you  see Display Email List, refer to the steps for larger classes below.


      If the links appears as Email class, but clicking the link does not work, please refer to the Unresponsive Link for Small Classes section of this Knowledge Base article.

    2. For larger classes, you will see a Display Email List link. Clicking the Display Email List link will generate the class list on a new page.

      1. Compose your message and send the email.

      2. Open your email client (Gmail, Outlook, etc.) and start a new email. Click Ctrl + V in the BCC field of the email. It is important to BCC the students so that conversations will not be sent to every student in the class should one of them respond to you!

      3. Click Ctrl + A to copy all of the emails.

      4. Click in the Class List Email Listing section.

Unresponsive Link for Small Classes:

You may find that the Email class link exists but clicking the link does nothing. This is because the decision between displaying Email Class and Display Email List is done by evaluating the number of enrolled students, not by character count.

The maximum number of characters in a mailto link is 2048. A class may only have 100 enrolled students; however, the total number of characters can exceed the 2048 limit if some of the students have long names. When this happens, web browsers will not properly evaluate the link.

If clicking the Email class link does nothing, try the following solution.

  1. Proceed according to your browser:

    1. Chrome: Right-click the Email class link and choose Open in new tab/window. Click in the address bar and click Ctrl + A to copy the address.

    2. Firefox: Right-click the Email class link and choose Copy Email Address.

    3. Internet Explorer: Right-click the Email class link and choose Properties. Then double-click the information in the Address (URL) field and click Ctrl + C to copy the text.

  2. Open a plain text editor, such as Notepad. Then click Ctrl + V to paste the text.

  3. Erase mailto:?Bcc= from the beginning of the text, so that it is only showing email addresses.

  4. Click Ctrl + A to copy the email addresses.

  5. Open your email client (Gmail, Outlook, etc.) and start a new email. Click Ctrl + V in the BCC field of the email.

    Note:
    It is important to BCC the students so that conversations will not be sent to every student in the class if one them responds to you.

  6. Compose your message and send the email.

For additional information, check these categories in the Knowledge Base:

eCampus Articles

Academic Resource Articles

Need assistance? See the following related services:

Online Instruction Systems Requests

Academic Resource Requests

 

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Details

Article ID: 6627
Created
Mon 6/8/15 9:04 AM
Modified
Wed 7/5/17 9:43 AM