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Create an Email Signature in Outlook for Windows

Overview:

Email signatures are an easy way to add your contact information to the bottom of your outgoing email messages. WVU Brand Center provides a standard email signature that encourages consistency across the University.

How do I create an email signature?

  1. Click File, Options, Mail and then Signatures.

  2. In the E-mail Signature tab, click New

  3. Enter a name for your new email signature, and then click OK.

    New Signature dialog

  4. Under Edit signature, type or paste in your information. You can use basic formatting commands, such as font, font size, text color and text alignment. WVU Brand Center provides a recommended signature. Here's how you can create a similar signature:

    1. Copy the following signature and paste it into the Edit Signature box:

      / Lexi Lifeson, Ed.D.
      P.O. Box 6500
      Morgantown, WV 26501
      (304) 293-4444
      lexi.lifeson@mail.wvu.edu
       
       
    2. Replace Lexi Lifeson's information with your information. After you enter your information, press Enter to make a hyperlink for your email.

    3. Highlight the text and click Automatic. Then click More Colors.

    4. Click Custom and enter 0 for Red, 40 for Green and 85 for Blue. Then click OK.

    5. Highlight the forward slash at the beginning of the signature and click Automatic. Then click More Colors.

    6. Click Custom and enter 234 for Red, 170 for Green and 0 for Blue. Then click OK.

    7. Here is a finished example.

    8. If you would like the signature to automatically populate when you create a new message and/or send a reply or forward, adjust the default signature settings. When you click the down arrow, you should see the name of your signature (in this case, the name of my signature is "example").

    9. Make any other adjustments as needed. When you are satisfied with your email signature, click OK.

  5. Test your email signature.

    • If you set a default, open a new message or open an email message and click Reply (be careful to not accidentally send a reply). Your email signature should automatically populate.

    • If you did not set a default, open a new message and click Signature. Then select the name of your signature. Your email signature should populate.

For additional information, check these categories in the Knowledge Base:

Outlook 101

Outlook Email Account Information

Outlook Technical Support

Need assistance? See the following related services:

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