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Create an Email Signature in Outlook for Windows


Email signatures are an easy way to add your contact information to the bottom of your outgoing email messages. WVU Brand Center provides a standard email signature that encourages consistency across the University. View the instructions below to create your WVU-branded email signature, or view the detailed PDF instructions attached to this article.

How do I create an email signature?

  1. Click File and select Options.

  2. Click the Mail section from the Outlook Options menu and select Signatures.

  3. In the E-mail Signature tab, click New.

  4. Enter a name for your new email signature, and click OK.

  5. Type your information in the Edit Signature box. Type a forward slash before your name.

    1. Press Enter to make your email a hyperlink.

    2. Highlight the text and set the Font to Arial, 12 (or Helvetica Neue if you have it). Bold the first line of the email signature.

    3. Highlight the text (excluding the forward slash) and click the drop-down arrow next to Automatic. Click More Colors.

    4. Click Custom and enter 0 for Red, 40 for Green and 85 for Blue. Click OK - this will make the text blue.

    5. Highlight the forward slash at the beginning of the signature and click the drop-down arrow next to Automatic. Click More Colors.

    6. Click Custom and enter 234 for Red, 170 for Green and 0 for Blue. Click OK - this will make the forward slash gold.

    7. If you would like the signature to automatically appear when you create a new message and/or send a reply or forward, adjust the default signature settings. When you click the down arrow, you should see the name of your signature.

    8. Make any other adjustments as needed. When you are satisfied with your email signature, click OK.

For additional information, check these categories in the Knowledge Base:

Outlook Basics Articles

Outlook Access Articles

Outlook Technical Support Articles

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Article ID: 12981
Fri 5/6/16 5:45 PM
Tue 2/6/18 3:05 PM