Scan and Send to Email Using a Managed Printing Departmental Copier

Overview:

You can scan a document and have the printer send that document to your email or someone else's email.

How to scan to email:

  1. If your copier requires a password, enter the password to unlock the device.
  2. Load the original in the document feeder or on the glass. 
  3. Press Scan/Fax
  4. Select the address book entry you wish to send the scan to.
    Note: To make a color copy, change the Color from Black to Auto Color.
  5. Press the Start key.
Please visit Konica Minolta's user guide for more detailed settings. 

Troubleshooting:

If the document won't scan to email, check the file size. Many email systems cannot accept large files. For example, Office 365 has a maximum per message size limit of 25 Megabytes. If you're scanning a large file to send as an email, try the following workarounds:

  • Break the print job into chunks. To keep the print job organized, you can change the names of the files to title-1, title-2, title-3 etc.
  • If you are trying to email a PDF of a scanned document (the default setting), try sending the document as a compressed PDF instead. To change this setting, press File Type at the bottom of the address book screen.
  • If you are trying to email graphics with a high resolution, minimize the resolution. To change this setting, press Resolution at the bottom of the address book screen.
 

 

Details

Article ID: 6135
Created
Fri 5/22/15 9:31 AM
Modified
Wed 1/8/20 10:45 AM