Paying for Special Card Requests

Overview:

Visitors coming to campus for a conference or camp may request a special card for access to electronic door locks, Mountie Bounty, and other services while they are here. Conference organizers/sponsors need to complete the Special Card Request at least 30 days prior to their event – individual attendees should not complete this form to start the process. Once the request is reviewed, the organizer or sponsor will be contacted with the cost and they must complete their purchase through Mountaineer Marketplace using the steps below.

Note: View the guides attached to this article to see detailed instructions and screen captures.  

Cards needing Mountie Bounty for access to laundry, vending machines, etc. require a separate Special Card Request to be submitted. You may download the spreadsheet attached to this service for submitting your list of users.

Note: Setting up Mountie Bounty may take a couple of weeks. 

How to pay for special cards in Mountaineer Marketplace:

  1. If using State funds, click the Internal Transfer automated form; if using grant funds, click the Transfer between Bank Accounts automated form.
  2. If using State funds, choose WVU Student Life as the Supplier; if using grant funds, choose West Virginia University as the Supplier.
  3. In the Product Description, specify the details of your event and that you are transferring money to pay for special cards that will be used by your participants.
  4. Enter the current date if it asks for an Invoice Date or Goods Recd Date.
  5. If using the Transfer between Bank Accounts form, indicate Yes when it asks if the transfer involves a grant.
  6. If using the Internal Transfer form, enter the Card Services credit funding and the total Amount to be transferred for the special cards (11.778060010.11300112.4203902.404 and Amount).
  7. Click Go to Add Item and Close Form.
  8. Open the shopping cart, enter your charge to funding and submit the requisition.

How to set up and purchase Mountie Bounty in Mountaineer Marketplace:

  1. Click the Direct Payment automated form.
  2. Choose WVU MOUNTIE BOUNTY as the Supplier.
  3. In the Product Description, state that you are requesting a check be processed for Mountie Bounty and that the check will need picked up at PCPS, 2rd floor Jackson Kelly Building.
  4. For Supplier Inv #, enter 0463 followed by the 6-digit MMDDYY of the current date (e.g. 0463123118).
  5. Enter the current date for both the Invoice Date and Goods Recd Date.
  6. Enter the total Amount to be transferred for Mountie Bounty.
  7. Click Go to Add Item and Close Form.
  8. Open the shopping cart, enter your charge to funding and submit the requisition.
  9. Once the payment form is submitted, it may take several weeks for the check to be delivered. PCPS will notify Card Services when the check is ready for pickup. Funds will not be posted to the cards until the check has been picked up and deposited to the Mountie Bounty bank account.
 

 

Details

Article ID: 52253
Created
Thu 4/19/18 6:23 PM
Modified
Tue 2/18/20 12:39 PM